COMMUNIQUÉ ON KEEPING CORPORATE BOOKS NOT RELATED TO THE ACCOUNTING OF THE COMPANIES IN THE ELECTRONIC ENVIRONMENT
| The Communique on “Keeping Corporate Books Not Related to the Accounting of the Companies in Electronic Environments” prepared by the Ministry of Treasury and Finance and the Ministry of Commerce was published in the Official Gazette on February 14, 2025. Within the scope of the Communiqué, which will enter into force on July 1, 2025, companies whose incorporation will be registered with the trade registry as of January 1, 2026 and banks, financial leasing companies, factoring companies, consumer finance and card services companies, asset management companies, insurance companies, holdings established as joint stock companies, companies operating foreign exchange kiosks, companies engaged in public retailing, licensed warehousing companies for agricultural products, product exchange companies, independent audit companies, surveillance companies, technology development zone management companies, companies subject to the Capital Markets Law and free zone founders and operators are required to keep their books electronically. Companies other than the above-mentioned ones have the opportunity to voluntarily keep their company books in the electronic environment. In accordance with the relevant Communiqué, the corporate books that must be kept electronically include the following:
The physical books that fall within the scope of the obligation to keep them electronically must be closed via notary publics within two months following the date that the obligation arises. All transactions to be performed by the users will be kept in the information system of the Ministry in the format of an electronic ledger file, ready for the use of the companies, in a way that no changes can be made on the registration dates. Although corporate books must be kept electronically, it is also regulated that the physical decision minutes and other relevant documents registered electronically must be also kept for submission upon request. It is also stipulated that the authorization to perform transactions on electronic corporate books belongs to the one or more users to be determined by the companies among the managers, shareholders or third parties. |
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